Project management can be a tough job – if one detail fails, then the whole project could go under. Having responsibility for the management of a project is challenging, and you need a tool that can help you organize, delegate and keep track of all the information you need to get the job done. iFlipTips is a new iPhone and iPad app from TECHtionary that is designed for that purpose. Modeled on 3X5 flashcards, the app enables you to record information using text, audio, image or video, and share your files with others.
The app is divided into two sections: iTips-Ideas cards and iFlipCards. Using iTips-Ideas cards, you can record information on a specific topic. With the ability to create as many cards as you need, the app’s folder section helps you create a customized storage system so you can access your notes quickly and easily. For example, if you are managing several projects at once, you can use a different folder for each project, placing the different aspects of each project in relevant sub-folders. You can also organize folders so that you create a folder for each day of the week. This enables you to plan that week’s tasks in advance, so you know which tasks need to be completed each.
Depending on which project management system you use, you can also create a different card or sub-folder for each of Background, Objectives, Scope, Constraints, Assumptions, Reporting, Dependencies, Estimates and Timescales to give a succinct overview of the project. The cards are small, so you can keep your notes brief and to the point.
Each card captures one piece of information, so creating different cards for the different facets of a project can help give you a comprehensive overview of which areas are completed, and which still need to be dealt with. Using the app’s folders and sub-folders, you can also add cards that contain details on a deeper level too. This can help you address the minutia of a project, and ensure that all details are completed on time and to budget.
The app’s social sharing functions enable you to share your cards using email, Facebook or Twitter. You can use these sharing tools to communicate with other team members, other people in your company, clients or customers, and members of the public. Not only can this be useful for maintaining internal communication between members of the project and the company, but you can also potentially use the Facebook and Twitter integration to create promotional material for new products, offering fans a teaser of what it might look like, the specifications, and how production is progressing.
Depending on the complexity of the project you’re managing, you might want to utilize other tools, such as gantt charts or flow diagrams, to ensure all necessary tasks are delegated, and that the processes involved in the project are clear. The photo section of each iTips-Ideas card and iFlipCard helps you capture images of these additional tools, so you can incorporate them into the app. Both these, and text notes, can then be used to conduct meetings, either for project updates, for other members of the company, or when discussing the project in a professional setting with third parties.
As each iTips-Ideas card contains different mediums, including text, image, video and audio, you can use the cards for brainstorming ideas. The app’s creators appreciate that not everyone thinks, learns or expresses themselves in the same way, and gives you an opportunity to use the variety of tools available through the app. Whether you find your best ideas come from sitting down and writing, or you prefer to talk through them, you can use the app to capture all necessary information for use later.